Terms and Conditions

If you would like to talk directly to eXpansys or would like to place an order over the phone, please call +27 (11) 021 2711/2/3/4/5, lines are open 9am-5pm Monday - Friday.

These Terms and Conditions are applicable every time you access our website and/or order goods from our website.


 1.0 Ownership
1.1 This site is owned and operated by eXpansys UK Ltd. Our registered office is:
Unit 1 Kiwi Park, Westinghouse Road, Trafford Park, Manchester, M17 1HW.

1.2 All rights in this website are owned by eXpansys UK Ltd. Any unauthorised use, copying or modification is prohibited.

1.3 eXpansys South Africa is operated by Premiumstores under a license agreement.


2.0 Ordering Goods and Cancellations
2.1 All orders placed through our website will be subject to our acceptance of the order. We reserve the right to decline any order for any reason.

2.2 When you submit an order to us on our website, you will receive an email to confirm that we are processing your order. You will then receive a second email from us acknowledging your order and giving you estimated timescales for delivery. You should check both emails for accuracy and let us know immediately if there are any errors. Neither of these emails constitute acceptance of the order by us. Your order will be accepted by us (and a contract will then be formed between us) when we dispatch the goods to you. Title to the goods will pass to you on delivery.

2.3 Where you have redeemed a promotional code or any other offer ("a Code") against your order, acceptance of this order is subject to our verifying that the Code has been issued to you personally, that you comply with all the terms of the offer and qualify for the Code. In the event that the Code has not been issued to you for your personal use or you do not qualify for the offer, the price of the order will be adjusted notwithstanding any email or other confirmation that you receive.

2.4 If you wish to cancel your order you must notify eXpansys via email within the stated 7 day period, cancellations after 7 days will not be accepted. Upon notifying eXpansys of your cancellation eXpansys will issue you with a unique RMA number. You must return the goods to eXpansys in the same condition as eXpansys delivered to you. If you do not return the goods in the same condition and completeness, eXpansys at its sole discretion can either reject the cancellation or levy a charge against you. Please note a restocking fee will apply on all goods not returned in the same state as when they were dispatched to you by eXpansys. Please note that software of any description is subject to separate terms and conditions and if you open, use or register the software that comes with your goods and then cancel your order you will be liable a for a charge up to 25% of the cost of the goods.

2.5 The goods remain your property and responsibility until such time as eXpansys signs acceptance of the return delivery of the goods, we strongly advise you to use a secure signed for service, for example RAM Hand-to-Hand Couriers, the cost of returning the goods is your responsibility. Should you wish to return any goods, please go to the Returns section for further information.


3.0 Processing your orders and payment
3.1 Whilst it is our intention to keep our website up to date and error free, product description or pricing errors may occur. If we discover such an error after you have submitted an order to us, we will contact you prior to accepting your order with the correct details. You may then either cancel your order or re-confirm it based on the correct information. If we are unable to contact you, we will treat your order as cancelled.

3.2 All prices shown on our website are inclusive of VAT. Delivery charges are clearly highlighted throughout the site. For further information on delivery charges see the Delivery section.

3.3 Customers using a credit card, your card will be authorised during processing to ensure funds are available. The transaction will not be settled from the bank until the day we ship your goods.


4.0 Delivery
4.1 Whilst we make every effort to deliver goods on the day we specify, we cannot guarantee delivery on that day or accept liability for deliveries made outside this timescale. We cannot accept liability for out of pocket expenses or other costs incurred due to failed or delayed deliveries.

4.2 All items are subject to stock availability.

4.3 When we deliver your items to you will be asked to sign for the goods to acknowledge that you have received them.

4.4 Where an incorrect address has been given to eXpansys South Africa with the order we reserve the right to charge for any extra carriage costs incurred.

4.5 Claims for damage, delivery discrepancy etc. should be made within 48 hours of delivery - claims will not be accepted after this time. Please sign the consignment document 'UNCHECKED', as we cannot otherwise accept any claims for damage in transit.

4.6 For a full schedule of delivery prices click here.


5.0 Returns
5.1 Any faults that occur within the first 7 days after the goods arrive must be reported to eXpansys within this time frame to be eligible for refund/replacement (click here to find out how to return goods). Goods with faults reported outside the first 7 days after the goods arrive should be returned to eXpansys for repair . Please note that packaging must be in the same condition as when received to be eligible for a refund, and all goods will be tested if reported faulty upon their return either by eXpansys technical staff or the manufacturer where appropriate.

5.2 Please note that we cannot accept any returns on Software where the seal has been broken.

5.3 Please note most products listed on eXpansys.co.za have been imported unless stated. The authorized South African distributor of these products is under no obligation to honour the manufacturer’s guarantees/warranties or to provide after-sales service. Any products that carry the South African warranty shall be clearly indicated by ZA Warranty. ZA warranty products are serviced locally in South Africa and goods must either be taken in to manufacturer directly or returned to eXpansys South Africa. All our imported products are sourced through eXpansys operations in Europe, UK, USA and Hong Kong. eXpansys South Africa can assist the customer in returning the goods to these locations where the warranty is valid but this will be at the customers expense.

5.4 All products are to be returned to eXpansys and not to the manufacturer unless clearly indicated by ZA Warranty.

5.6 Please contact returns@expansys.co.za for any warranty queries.




6.0 VAT, Import Duty and Other Sales Taxes
6.1 All prices listed on the site include VAT unless stated otherwise.

6.2 Our main VAT registration number is ZA 4670246067.

6.3 All prices on www.expansys.co.za are FINAL. There are no additional charges with the exception of delivery charges if required. Residents of neighbouring countries such as Botswana, Namibia, Swaziland should always confirm what the import tax and duties will be before placing your order, these charges will normally be accepted by the courier used to deliver your goods and passed on to you at the point of delivery. It is your responsibility to pay these charges. Please note this charge is levied by your government not by eXpansys and we have no control over it. If you or someone acting on your behalf rejects the goods at the point of delivery then eXpansys South Africa will charge you for all the associated delivery and administration charges.


7.0 Privacy
7.1 We do collect the information given at the time of your order. This information is not disclosed to any third party and is collected by eXpansys South Africa.

7.2 We aim to offer a top quality service at the best price possible, to do this we need to reserve the right to change the above policies at any time.

7.3 All information is collected lawfully and in accordance with the Electronic Communication Act 2005.

7.4 If you wish to opt out of any postal marketing please email your details to administrator@expansys.co.za.

7.5 If you have any questions about information privacy at eXpansys please contact administrator@expansys.co.za.


8.0 Security
8.1 On order processing pages we use a 1024bit certificate.

8.2 If you have any questions about security at eXpansys please contact administrator@expansys.co.za

8.3 We will take all reasonable precautions to keep the details of your order and payment secure, but, unless we are negligent, we cannot be held liable for any losses caused as a result of unauthorised access to information provided by you.


9.0 Pricing
9.1 Whilst we endeavour to ensure the prices on our website are as accurate as possible, we reserve the right to change a price in exceptional circumstances. If a price is corrected due to exceptional circumstances, customers will be informed of the change before payment is processed and offered the opportunity to cancel the order.

9.2 Prices on orders for out-of-stock or pre-release items are valid for one week after the order is placed. If the price changes when the stock becomes available customers will be informed of the change before payment is processed and offered the opportunity to cancel the order.


10.0 Business Customers
10.1 If you are a business, you will not export any goods purchased from us in contravention of United States of America export controls.




11.0 Deal of the Day
11.1 Our Deal of the Day feature is a 'loss leader' promotional tool that we use to make superb offers to end users; it is not intended for trade or corporate customers so we reserve the right to refuse orders for more than 1 unit at deal of the day prices from the same customer, company or organisation.


12.0 Installation of equipment
12.1 Installation of equipment including car kits must be carried by a suitably qualified professional technician. eXpansys South Africa cannot be held responsible for any costs associated with the installation or subsequent removal of equipment.


13.0 General
13.1 The use of our site and any contracts formed are governed by South African Law.

13.2 We shall not be responsible to you whether in contract, tort (including negligence) or otherwise for incidental, special, indirect or consequential loss or damage, any loss of profit (direct or indirect), loss of sales, loss of goodwill or reputation, loss of business, third party claims, pure economic loss arising out of or in connection of the performance or non performance of our obligations under these terms and conditions including such damage as may be reasonably foreseeable at the date you order the goods.

13.3 Nothing in these terms and conditions shall exclude or restrict our liability for death or personal injury caused by our negligence.

13.4 Our liability for any claim for loss or damage shall be limited to the sum paid by you for the goods.

13.5 A person who is not a party to these terms and conditions shall have no right to enforce any term under the Contracts (Rights of Third Parties) Act 1999.

13.6 If any provision of these terms and conditions is found to be invalid or unenforceable by a court the invalidity or unenforceability of such provision shall not affect the other provisions of these terms and conditions.

13.7 We may assign or transfer any of our rights or sub contract any of our obligations under these terms and conditions to any third party.

13.8 You may not assign or transfer any of your rights or sub contract any of your obligations under these terms and conditions except with our specific permission in writing.

13.9 We reserve the right to change these terms and conditions from time to time and any such changes will be communicated on our website.

13.10 There are from time to time links on our website to third party websites which we believe may be of interest to you. We do not have any control over the content of these websites nor can we be liable in respect of anything contained on these websites.

13.11 These terms and conditions govern the entire trading relationship between you and ourselves and will remain in force for the duration of our trading relationship.

13.12 All intellectual property rights (including use of trade marks) shall be solely owned by us. You are permitted only to use material on this website as expressly authorized by us or our licensors.

13.13 Any unauthorized use of material on this site is strictly prohibited.

13.14 These Terms and Conditions supersede all previous Terms and Conditions, representations, undertakings and agreements (updated October 2009).


14.0 Vouchers
14.1 We offer free Discount Vouchers to customers as a marketing tool, and we offer Gift Vouchers to customers for purchase. Discount Vouchers may not be used to purchase Gift Vouchers, or be used in conjunction with any other offer where we decide at our sole discretion that they may not be used. Discount Vouchers cannot be used when purchasing memory cards or USB flash disks.

14.2 Gift Vouchers must be redeemed at any of our websites, or by phoning any of our offices. If a change of currency between the voucher and the order is required, the exchange rate used will be our current rate decided at our sole discretion.

14.3 Gift Vouchers have a cash redemption value of R 0.01c and are not transferable or assignable.

14.4 Any unused balance will be held in the recipient's Gift Voucher and used at any time up to the expiry date of the voucher. However, if the order value (i.e. product cost, tax and any applicable P&P charges) exceeds the amount of the Gift Voucher, the balance must be paid by credit card or bank transfer.

14.5 Gift Vouchers and unused portions of Gift Vouchers expire on the date listed on the voucher, where permissible under applicable law.


15.0 Additional Promotional Gift Voucher Terms
15.1 Promotional Gift Vouchers are issued from time to time in promotions at our discretion.

15.2 Only one Promotional Gift Voucher can be applied to any single order.

15.3 Normally only one Promotional Gift Voucher can be claimed per email address per day.

15.4 Certain products are excluded from Promotional Gift Voucher redemption. Such products are clearly marked on their respective product pages.

15.5 Promotional Gift Vouchers cannot be used to purchase regular Gift Vouchers.


16.0 Forums
16.1 The forums are available for everyone - you do not have to be an eXpansys customer to use the forums. The content of the forums represents the forum users, it expressly does not represent the views of eXpansys UK Ltd or its staff and eXpansys UK Ltd cannot be held responsible for the views and the comments expressed in the forums.


17.0 E&OE
17.1 Errors and omissions must be excepted.


18.0 No effect to statutory rights
18.1 The above policies are part of our commitment to high quality service. They do not affect your statutory rights as a consumer.